AUCHTERMUCHTY THEATRE
GROUP
CONSTITUTION
TITLE
1.
The
Group shall be called the “Auchtermuchty Theatre Group”
OBJECTS
2. The Object of the Group is to educate the public in the
dramatic and operatic arts to further the development of public appreciation
and taste in the said arts, to assist and further such charitable institutions
and charitable purposes as the Committee shall from time to time determine; and
in furtherance of this Object, but not otherwise the Group shall have the
following powers:
a) To promote plays, drama, comedies, operas, operettas and
other dramatic and operatic works of educative value.
b) To purchase, acquire and obtain interests in the copyright
of or the right to perform or show any such dramatic or operatic works.
c) To purchase or otherwise acquire plant, machinery,
furniture, fixtures, fittings, scenery and all other necessary effects.
d) To raise funds and invite and receive contributions from any
person or persons whatsoever by way of subscription, donation and otherwise;
provided that the Group shall not undertake any permanent trading activities in
raising funds.
e) To do all such other things as shall further the Object of
the Group.
CONSTITUTION
3. The Group shall consist of Members and may also include as
Life Members, persons such as shall have rendered special services to the
Society.
MANAGEMENT
4. The Group shall be managed by a Committee consisting of the
following Officers – Chairman, Vice-Chairman, Secretary, Treasurer, and five
Members shall manage the group.
MEMBERSHIP
5. Membership shall be open to all those having sympathy with
the object of the Group and desiring actively to further it and to pay the
annual subscription prescribed by the Rules.
Non-Members shall be allowed to participate in the activities of the Group
but shall not be entitled to vote at a General Meeting of the Group.
SUBSCRIPTION
6. The annual subscription charge shall be at the discretion of
the committee and shall become due on 1st April in each year and
shall be paid to the Treasurer.
LIFE
MEMEBERS
7. Life Members may, on the nomination and recommendation of
the Committee only, be elected on such terms as the Members of the Group at an
Annual General Meeting may decide.
FINANCE
8. a) The funds of the Group shall be applied
solely to the stated Objects of the Group.
b) No Member of the Group shall receive payment directly or
indirectly for services to the Group or for other than legitimate expenses incurred
in its work.
FINANCIAL YEAR
9. The financial year of the Group shall commence on 1st
February and an annual profit and loss account and balance sheet shall be
prepared within two calendar months of the start of the financial year.
ANNUAL GENERAL MEETING
10. The Annual General Meeting of the Group shall be held in the
month of April, when the report of the Committee and the accounts for the past
year, duly independently examined shall be presented, the Officers, other
Members of the Committee and an Independent Examiner, for the ensuing year, and
Life Members, if any elected, and all general business transacted.
EXTRAORDINARY GENERAL
MEETING
11. An Extraordinary General Meeting of the Group may be called at
any time at the discretion of the Committee and shall be called within 21 days
after the receipt by the Secretary of a requisition in writing to that effect
signed by at least 12 Members. Every
such requisition shall specify the business for which the Meeting is to be
convened and no other business shall be transacted at such meeting.
QUORUM at GENERAL
MEETING
12. No business other than the formal adjournment of the Meeting
shall be transacted at any General Meeting unless a Quorum be
present and such Quorum shall consist of not less than 15 person present and
entitled to vote.
RESOLUTION at GENERAL
MEETING
13. Unless otherwise provided by these Rules all resolutions
brought forward at a General Meeting shall be decided by a bare majority of the
votes properly recorded at such Meeting and in the case of an equality of the
votes the Chairman shall have a second or casting vote.
RETIREMENT of OFFICERS
and COMMITTEE
14. The Committee, including the Officers,
and the Independent Examiner shall retire annually but shall be eligible for
re-election. If more names are proposed
than the number required to fill the vacancies, the
election shall be by ballot. If all the
before-mentioned positions shall not be filled at such Meeting or any casual
vacancy shall therefore occur the same shall be filled by the remaining Members
of the Committee.
NOTICE of GENERAL
MEETING
15. Notice of every General Meeting shall be publicised at least
14 days prior to the day fixed for such meeting.
APPOINTMENT
of SUB-COMMITTEE
16. The Committee shall have power to appoint Sub-Committees, to
delegate to such Sub-Committee all or any of its powers and shall continue to
hold office until the conclusion of the next Annual General Meeting.
PRODUCER
17. The Committee shall appoint a Producer for each work the Group
undertakes.
SELETION
of WORK
18. The Committee, with the Producer, shall select the works to be
undertaken by the Group.
SELECTION
of CAST
19. The Cast of any production shall be selected by the Committee
or by Sub-Committee appointed by the Committee and consisting of not less than
three Members and the Producer.
Auditions may be held.
PRODUCTION
MONEY
20. All Money due to and from Members in connection with the
production and performance of any work, shall be accounted for, and paid to or
by the Treasurer within 21 days after the conclusion of the final performance.
PRODUCTION
ACCOUNT
21. With in three calendar months of the final
performance of any work produced by the Group, the Committee shall prepare or
cause to be prepared a full statement of the receipts and the expenses of each
production and place as the Committee shall from time to time decide.
RECOVERING
MONEY DUE to the GROUP
22. All Moneys due and owing to the Group including subscriptions
of Members, shall be recoverable at law in the name of
the Secretary.
MEETING
of COMMITTEE
23. All meeting of the Committee shall be called by the Secretary
in accordance with any resolution to that effect passed by the Committee and
failing any such resolution at the discretion of the Chairman and
Secretary. Five shall form a Quorum and
the Chairman shall, in the cause of an equality of votes, have the second or
casting vote.
COMMITTEE’S
POWERS
24. The Committee shall have power to decide any question arising
out of these Rules and all other matters connected with the Group, other than
and except those which can only be dealt with by the Society in General
Meeting, and make and maintain and publish all necessary orders, regulations
and bye-laws in connection therewith.
DISSOLUTION
of GROUP
25. The Group shall only be dissolved by resolution passed by a
majority of at least five sixth of the Members present and voting at a Special
General Meeting called for the purpose of considering such dissolution. In the event of dissolution any balance of
cash remaining in hand after realisation of assets and payment of debts shall
not be distributed among the Members of the Group, but shall be applied for
such charitable purpose similar to those of the Group or to be paid
distributing or transferred to such charitable institutions or institutions
having objects similar to the objects of the Group as the Committee with the
consent of the Meeting shall determine.
26.
ALTERATION of RULES
a) No alteration to these Rules shall be made except at a
General Meeting nor unless 21 days prior to such Meeting a written notice of
the proposed alteration or of one substantially to the like effect shall have
been given to the Secretary who shall give 14 days notice thereof to the
Members and the resolution embodying such proposed alteration shall be carried
by a majority of at least two thirds of the votes recorded thereon at the
Meeting.
b) No alteration may be made to Rules 2, 25 and 26 with the
approval of the authority having charitable jurisdiction from time to time.
These
Rules, as amended, we approved at the Inaugural Meeting of the Group at
Auchtermuchty on